Exhibitors' Kit

Questions:

Am I eligible to enter?

All women currently residing in or attending school in North Carolina are welcome to enter, from beginning to master artists.

How do I enter?

Complete the entry form on the prospectus and send ONE (1) CD containing one or two entries to: 2006 Art Show, The Women's Center, P.O. Box 1057, Chapel Hill, NC 27514.

Digital image files must be submitted on PC platform CD. If entries are submitted in the JPEG file format (with a .jpg extension), they should be approximately 500 pixels in height (vertical images) or width (horizontal images) at a browser resolution of 75 dpi. TIFF files are acceptable and should be sized at 9 inches.

Include your name and the title of your entry(ies) on the CD.

How are entries judged?

Entries will be judged from digital submissions. Digital images must be representative of the piece of art being submitted. For accepted pieces, The Women's Center reserves the right to exclude entries which show technical inaccuracy or misrepresentation.

How many pieces of art can I enter?

Each artist may enter a maximum of TWO PIECES OF ART.

What kind of art will be considered?

All media will be considered. However, we do reserve the right to exclude work that would be inappropriate for exhibition (such as apparel) due to difficult installations or space requirements.

What is the deadline for entering?

Slides must be postmarked by Thursday, December 30, 2005 (this is a new deadline -- deadline has been extended). Any entry postmarked after this date will be returned.

Will the CD be returned to me?

If you wish, please enclose a self-addressed, sufficiently-stamped envelope (large enough for CD) with your entry and we will return your CD approximately 30 days after the show.

Are there any limitations on the size of the art?

Due to limited display space, a piece must not exceed 4' in height or width. It also should not exceed 50 lbs. in weight. Three-dimensional pieces must be easily transported. Two-dimensional art pieces must be securely framed (no clip frames), wired and ready to hang. Please do not submit work that requires special installation. We reserve the right to exclude work we consider inappropriate for exhibition due to difficult installation or space requirements.

Are there fees for entering?

A processing fee of $15 for one entry or $20 for two entries is charged. Fees must be paid upon submission of art. Click here to pay artist entry fees.

Will the art work selected for exhibition be for sale?

All selected art will be for sale, with The Women's Center retaining 40% of the sale price. Due to the nonprofit status of The Women's Center, there will be no sales tax added to the price of the artwork. Payment for sold works will be mailed to artists within 30 days after the close of the show.

What is the average price of art work that has sold in past shows?

In prior years most art work that has sold has been priced at or below $1,000. Artists are encouraged to submit pieces priced $1000 and under.

What are the reproduction rights for the show?

The Women's Center reserves the right to photograph any work for any publicity or promotional purposes. All works chosen for these purposes will be credited to the artist and the artist will be informed of its use.

Will my work be protected while on exhibition?

Accepted work will be insured while on exhibition and will be handled carefully to avoid damage. However, submission of an entry is at the artist's own risk. The declared value of the work must be reasonable and in line with the artist's previous sales.

When and how will I be notified if I've been selected?

Selected artists will be contacted by phone no later than January 20, 2006.

What are my options for delivering my work?

Selected artists may hand deliver their artwork to the Sheraton Chapel Hill Hotel on

Wednesday, February 15 from 6-9 PM, or
Thursday, February 16 from 8 AM-3 PM.

Artwork NOT hand delivered to the Sheraton by the artist may be shipped via The UPS Store (form available online) in Chapel Hill.

What kind of information should I include with my artwork when it is delivered?

Please be sure that you have a label attached to the artwork that has your name, the name of the piece and its medium, and the price as indicated on the initial entry. Also, provide at least two biographical notes for each submission. If this is a two-dimensional piece, affix one of them to the back.

If my artwork is accepted in the show, what happens if it is sold?

Artists whose works have been sold will be contacted by phone before February 27.

If my artwork is accepted in the show, what happens if it is NOT sold?

Unsold art must be picked up on Sunday, February 26 between 4-7 PM, or Monday, February 27 between 9 AM - 12 PM at the Sheraton Chapel Hill Hotel. If using "round trip" shipping service via The UPS Store, representatives will pack and ship the art for you. PLEASE NOTE: Works left after February 27, 2006 become property of The Women's Center. All packing and return shipping arrangements for unsold art are the responsibility of the artist. You may want to contact other accepted artists in your area to share in delivery and/or pickup of artwork.